Position title: Executive Coordinator
Job type: Part-time, Contract (15 hours a week)
Salary: $20.00-$25.00 per hour
Reporting to: Executive Director
Office Location: Remote in Canada – Eastern Standard Time work hours generally
Languages: English (French a strong asset)
The purpose of this position is to support the day-to-day aspects of the Canadian Autism Spectrum Disorder Alliance (CASDA), supporting the Executive Director as well as the Board of Directors. In addition, this position will provide meeting management for the Board and the Leadership Team at CASDA. This position will often serve as the first point of contact, generally through CASDA’s information email and correspondence, with various levels of government, partner organizations, and media, while being privy to sensitive and confidential information. This position may lead specific initiatives, as assigned by the Executive Director. Finally, this position will support the Manager of Finance in all aspects of accounts receivable, accounts payable, record keeping and record filing.
You are able to work independently, are extremely detail-oriented, and see projects to completion with minimal support. You are able to identify opportunities and suggest solutions to address issues identified through attendance at meetings. You have excellent communication skills and are resourceful, extremely organized and adaptable to use various IT platforms. You thrive in a team-based environment that is constantly evolving and which offers a variety of day-to-day tasks and responsibilities. You can multitask and prioritize your work in an environment where you will be called upon intermittently for support. You have the flexibility to allocate some time every day to this position. You have Passion, Integrity and Energy. Finally, you are highly dependable, reliable, self-motivated and goal-oriented.
You will work on a diverse set of activities requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.
For instance, you will:
- Perform a variety of administrative functions to ensure the smooth functioning of CASDA
- Respond to assignments assigned by the Executive Director with competency while juggling priorities appropriately
- Ensure all meetings involving leadership have an agenda as well as all other necessary documentation
- During meetings, record minutes and distribute materials in a timely manner
- Coordinate working sessions for initiatives and projects
- Prioritize conflicting needs
- Identify issues that could impact the successful execution of CASDA’s commitments
- Act as intermediary with internal and external audiences, serving as a bridge to ensure smooth communication
- Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, and statistical data; prepare Annual Reports
- Track membership payments and renewals
- Track and invoice supporters and sponsors, ensuring invoices and expected are collected, coded to proper expense line and projects costs, and submitted to accounting
- Reconcile company credit cards and employee expense claims, verify transactions, authorizations, and compliance with policy, match to receipts.
- Education: Preference for education and experience in Business Administration, Office Administration, or equivalent experience
- Experience: Work experience supporting an executive team, dealing with a Board of Directors and Corporate Committees, or providing similar senior-level executive support.
- Languages: English (French a strong asset)
- Assets (*please highlight these in your application*): French, knowledge of the autism community, political advocacy experience
- Specialized skills and Knowledge:
- Advanced proficiency with Microsoft Office 365, Word, Outlook, Excel spreadsheet, Google Suite, Mailchimp, Eventbrite, WordPress and Slack.
- Ability to manage logistics including event calendar, travel, and meeting coordination
- Strong organizational, problem-solving skills, complemented by multi-tasking abilities and attention to detail
- Demonstrated ability to handle confidential material and information with discretion
- Strong written communication skills, including report writing
- Knowledge of non-profit and disability sectors
Interested applicants are invited to submit a cover letter, a current resume and a writing sample to firstname.lastname@example.org. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
The Canadian Autism Spectrum Disorder Alliance (CASDA) is composed of individuals and organizations across the country who have joined forces to advocate for a better quality of life for Autistic people living in Canada. CASDA and its members are committed to ensuring the implementation of a comprehensive National Autism Strategy that addresses critical gaps in funding and policies, which are preventing Autistic people and their families from exercising their equal rights as Canadians. As a constructive policy generator, CASDA seeks to identify emerging gaps and make a real impact in the Canadian autism sector.
CASDA is an equal opportunity employer committed to maximizing the diversity of our organization. We strive towards building an Autistic-inclusive space. We actively encourage applications from individuals on the autism spectrum and from all equity seeking groups.